Everybody knows that organisation is key to improving productivity. Humans simply cannot function properly in a cluttered environment with too much sensory stimulation. Sadly, business offices tend to get chaotic quite quickly as everybody is stressed. Therefore, managers need to prioritise maintaining a tidy environment that lends itself well to productivity and relaxation. But how does one achieve this? What systems can be put into place to ensure things remain organised, even on the busiest of days? We hope to answer these questions in our article today. Read on for some helpful guidance.
Purge the Clutter
The first step to getting your office organised is removing all the unnecessary clutter. This includes removing furniture that doesn’t get used, shredding old paperwork, and taking out broken equipment. If your business premises are overflowing with stock, then it is definitely worth investing in a storage service. This will immediately free up loads of room and help things feel much more organised. Storage services also pack and stack everything for you, making your life even easier. We suggest having a look at K2 Storage Solutions and seeing what service would best suit your business’s needs.
Establish a Filing System
Paperwork is a complete nightmare. It can throw a real spanner into the works when trying to get organised. To help with this, we recommend establishing a thorough filing system. Being pedantic will work in your favour. Have different cabinets for each aspect of your business, from finance and customers to human resources and legal requirements. Don’t forget about chronological orders, colour coding, and alphabetisation. In addition to this, it might help to go paperless. Having everything in tidy files on your computer is certainly less overwhelming than stacks and stacks of paper.
Encourage Clean Desks
Anybody who has lived in shared accommodation knows what a nightmare it can be. Other people’s mess becomes your own, impacting your overall wellbeing. This same principle applies to the workplace. If your employees’ desks are messy, then the office becomes a lot more chaotic, affecting everybody’s productivity. As such, we recommend encouraging employees to keep their desks clean. Avoid having clutter on the surfaces and instead confine things to the drawers. It might be a good idea to supply your staff with their own organisational materials as well, like folders and small storage boxes that can fit within desk drawers.
Create Work Zones
It doesn’t make sense to have everybody crammed together in the same area, especially if they work in the same department. This will result in paperwork being misplaced and things constantly being moved around. That’s why it is a good idea to create work zones. Assign different departments specific areas in the office, such as HR, finance, and marketing zones. When doing so, ensure all the relevant supplies and equipment are where they need to be.
So, what are you waiting for? Get your office organised today! It will make a massive difference to your productivity and the overall appearance of your workplace.
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